3 Responsibilities of Community Association Management in Memphis, TN

3 Responsibilities of Community Association Management in Memphis, TN

About 63% of those in an HOA say their community fees are priced fairly. As a member of the HOA board, you might encounter awkward situations when requesting funds. For example, you might have to charge a friend late fees or inform them of a violation.

Working with a community association management company can help you avoid these awkward situations. They can help streamline daily tasks, too.

Read on to learn more about the role of a community manager today!

1. General Administration

Your community association manager can handle daily administrative tasks on behalf of the HOA board.

For example, they provide a high level of customer service to existing and future members. The manager can answer calls and respond to emails quickly. Prompt correspondence can increase member satisfaction.

Your HOA manager will also document and maintain records. They may review policies and make recommendations regarding:

  • Collection of assessments
  • Deed restriction enforcement
  • Common area rules
  • Communications
  • Advertising

Allowing an HOA manager to handle these daily tasks will take time-consuming responsibilities off your plate.

When completing these tasks, your manager will also keep everyone informed. For example, they can create to-do lists and action plans for the HOA board. They can also create a newsletter to keep community members up-to-date on events or changes.

2. Maintenance

Your property manager will also oversee all aspects of maintenance on behalf of your HOA board.

For example, they'll ensure all common areas are well-maintained and safe. They can compare contracts to help you find the best prices for contract work in the area. Your manager will also ensure all projects are completed on time and within budget.

To ensure efficiency, they can develop a preventative maintenance schedule.

Your community association manager will plan, community, and implement all projects. Having someone oversee expense forecasting and future budgeting can help you avoid overspending.

3. Financial Management

The average monthly HOA fee is $170. These fees usually cover:

  • Grounds maintenance/landscaping
  • Pest control
  • Gate security
  • Fire alarm systems
  • Electricity for common areas
  • Trash removal
  • Snow removal
  • Pool maintenance

Your HOA community manager will gain a thorough understanding of the community's financial position. They'll create regular financial statements to keep the community informed. They might also seek viable insurance bids and prepare applications.

The HOA board can then review and approve these bids more efficiently.

Your HOA manager can take responsibility for managing accounts payable. Their accounting services will ensure invoices are paid correctly once services are verified. At your request, they can also help you make changes to your spending habits.

With their help, you can avoid overspending on unnecessary services or accounts.

They'll even help you find qualified professionals when it's time to prepare tax returns and other reports.

Community Association Management Services

You don't have to manage your HOA community alone. Instead, rely on community association management services. An experienced community association manager can handle these tasks for you.

With their help, you can streamline daily operations. Mitigate stress today!

Need help from a community association manager? Contact us today to learn more about how we can help.